EICR Requirements for Commercial Properties: What Landlords & Businesses Need to Know

Electrical safety is a legal and operational priority for any business. For landlords and organisations operating in commercial spaces, understanding EICR requirements is essential to remain compliant, minimise risk, and protect occupants.

But what exactly is an EICR, and what are your responsibilities?

What Is an EICR?

An Electrical Installation Condition Report (EICR) is a formal inspection of a property’s electrical systems. It assesses the safety and condition of wiring, circuits, and installations, identifying any faults, deterioration, or non-compliance with current regulations.

For commercial properties, an EICR plays a crucial role in ensuring that electrical systems are safe for continued use.

Is an EICR a Legal Requirement for Commercial Properties?

While there isn’t a single law stating fixed intervals for all commercial properties, businesses and landlords are legally required to maintain safe electrical systems under regulations such as:

• The Electricity at Work Regulations 1989

• The Health and Safety at Work etc. Act 1974

These laws require that electrical systems are maintained in a safe condition—making regular EICRs a key part of compliance.

In practice, an EICR is widely recognised as the most effective way to demonstrate that you are meeting your legal obligations.

How Often Should a Commercial EICR Be Carried Out?

The recommended frequency for an EICR for commercial properties typically depends on the type of premises and how they are used.

General guidelines include:

• Offices and shops: Every 5 years

• Industrial units or high-risk environments: Every 3 years or less

• Hospitality venues: Often more frequent due to heavy usage

Additionally, an EICR should be conducted:

• At the start of a new tenancy

• After major electrical work

• If there is a change in property use

What Does an EICR Cover?

An EICR involves a thorough inspection and testing of:

• Wiring and electrical installations

• Consumer units and distribution boards

• Earthing and bonding

• Circuit protection devices

• Signs of wear, damage, or overheating

The report will categorise any issues found using standard codes:

• C1 (Danger present): Immediate action required

• C2 (Potentially dangerous): Urgent remedial work needed

• C3 (Improvement recommended): Not immediately unsafe but should be addressed

An EICR is considered unsatisfactory if C1 or C2 issues are identified.

Responsibilities for Landlords vs Businesses

Commercial Landlords

Landlords are responsible for ensuring the electrical installation is safe at the start of a tenancy and maintained throughout.

This includes:

• Arranging EICRs at appropriate intervals

• Addressing any remedial work

• Providing documentation when required

Businesses / Tenants

Tenants are typically responsible for the safe use of electrical equipment within the premises.

This may include:

• Carrying out PAT testing

• Reporting electrical issues

• Ensuring equipment is used safely

Lease agreements often define these responsibilities, so it’s important to review them carefully.

What Happens If You Don’t Have a Valid EICR?

Failing to carry out an EICR for commercial properties can lead to:

• Increased risk of electrical fires or accidents

• Legal liability in the event of an incident

• Insurance complications or invalidated policies

• Enforcement action from regulatory authorities

In short, not having a valid EICR can expose your business to both safety and financial risks.

Staying Compliant: Best Practice

To ensure compliance and reduce risk:

• Schedule regular EICRs based on your property type

• Keep clear records of inspections and remedial work

• Act promptly on any issues identified

• Combine EICRs with ongoing maintenance and testing

• Work with a qualified and reliable compliance provider

Final Thoughts

An EICR for commercial properties is a critical tool for maintaining safety, meeting legal obligations, and protecting your business.

Whether you’re a landlord or a business owner, taking a proactive approach to electrical compliance will help you avoid risks, reduce disruption, and create a safer working environment for everyone.

Learn more about Office Test’s EICR service